Heart Machine is looking for a details-oriented person who is incredibly organized, energetic, and quick to solve problems.
August 19, 2019
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Location: Culver City, California
We’re looking for a details-oriented person who is incredibly organized, energetic and quick to solve problems. Someone who can work through all the paperwork of a small business; who can catch and address problems quickly and effectively; who can communicate with anyone on the team to get results; has a deep understanding of production process; someone to help keep us at our best!
Your Role
Effectively manage our budget
Keeping us on track, including expenditures to maintain the studio and keep employees happy!
Work with our CPA on revenue shares and monthly management of accounts and bookkeeping
Process, create and send invoices for our various partners
Managing payroll
Working with our payroll company to keep every team member paid on time
Keep the studio stocked with our daily-use materials and snacks
Help organize parties (e.g. birthday lunches) and field trips for the team
Manage team time
Tracking vacation days, creating and managing calendar events for the team and individuals
Help keeping track of, answering and sending emails/calls with our various partners, platforms, customers and fans to help
Keeping our business up to date and functional
Managing bills and proper forms and expenses for licenses, business maintenance, studio maintenance and any other necessary paperwork to keep things running
Keep a strong knowledge of our project - both design and scheduling - to support our process and find ways to improve it
Including being able to respond to and facilitate trouble-shooting with customers if need be
Help to create and maintain tasks, tracking and addressing risks with team members
Oversee studio maintenance (proactively and as issues arise)
Ensure the studio is kept clean and orderly and safety standards are enforced
Insure all compliance and company policies/procedures are enforced
Act as an ambassador for company products and services in the community, including tracking and helping manage online communities for our games
About You
2-3 years previous experience in a successful management role (supervisory)
2-3 years previous experience with managing budgets and bookkeeping digitally
Knowledge and familiarity with Agile and Scrum development software and frameworks with milestone tracking
Knowledge and effective skill with MS Office suite of software
Knowledge and effective skill with Quickbooks and any related bookkeeping software
Knowledge and effective skill with basic computer and games hardware
Excellent organization, reading, writing, spelling and math skills
Excellent communication skills and assertive, kind attitude
Ability to multi-task and function in a fast-paced environment, often with changing priorities
Independently motivated
Dependable and accountable with strong sense of urgency
Authorized to work in the US
Currently local to the Los Angeles area, or willing to relocate for a full time position
Bonus Skills
Technical aptitude - a basic understanding of code/common development languages
Any additional and related skills in games (illustration, modeling, writing, production)
Experience with Unreal 4
Experience with other popular modern engines
Interested? Apply now.
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